PTSA Documents - JLCP PTSA

General Meeting Minutes

PTSA General Meetings are open to everyone in order to stay informed about current happenings, but only those with a PTSA membership can vote on action items. Meetings are held at school typically in the media center or cafeteria.

May 2025

February 2025

Board Meeting Minutes

PTSA Board Meetings are held monthly for those on the executive and standing committees. Meetings are held at school typically in the media center or cafeteria.

April 2025 special meeting

JLCP PTSA Budget and Audit Reports

2024-2025 Audit Memo

2025-2026 Proposed Budget

Collection & Reimbursement Information

Please review the PTSA Reimbursement & Deposit Procedures (below) to ensure we follow best practices for collecting money and requesting reimbursements after an event. Please email the PTSA Treasurer with any questions.

PTSA Reimbursement Form

After you download and fill out this form, please deposit in the PTSA box in the main office ALONG WITH physical receipts (as required by Florida PTA). Email the treasurer at TreasurerJLCP@gmail.com to let them know you've submitted this reimbursement form so they can collect it from the box.

PTSA Deposit Count Form

After you download and fill out this form, please email it (or hand deliver) to the PTSA treasurer at TreasurerJLCP@gmail.com

$50 Teacher Classroom Grants

We love our Landon teachers! PTSA provides up to two $50 classroom grants per month during the school year. In order to receive this grant, you must do the following:

1. Be a member of JLCP PTSA for the current school year.

2. Submit the grant application PDF via email to LandonPTSA@gmail.com.

3. If selected to receive a classroom grant, submit the completed reimbursement PDF as well as physical receipts for the items you purchased (as required by Florida PTA) by placing it in the PTSA drop box in the main office.

Once all three steps are complete, you will receive a $50 check from the JLCP PTSA. If you have any questions, please email us at LandonPTSA@gmail.com

PTSA Classroom Grant Application Form

After you download and fill out this form, please email the grant application PDF via email to LandonPTSA@gmail.com.

PTSA Reimbursement Form

Reminders from the PTSA Treasurer

Please review following the PTSA Reimbursement & Deposit Procedures to ensure we follow best practices for collecting money and requesting reimbursements after an event. Please email the PTSA Treasurer (TreasurerJLCP@gmail.com) with any questions.

HELPFUL INFORMATION

All PTSA checks must be signed by two people.
At least 5 days are needed for checks to be cut, signed, and processed.
Reimbursement/Check Request Forms are located on the Julia Landon PTSA website.
If having food delivered to the school, please remember to add a 10% tip and build that into your budget!

REIMBURSEMENTS

To successfully be reimbursed please do the following:

Ensure it is within the budget of your committee – please get pre-approval from the committee chair – anything purchased over budget will not be able to be reimbursed. Please remember to include an appropriate tip for food deliveries, set-ups, entertainment (typically 10%). The tip must be factored into the committee budget.
Attach detailed receipts to a JLCP Reimbursement/Check Request Form.
SIGN the form before submitting.
Please do not turn in receipts with personal items on the receipt (ie, if purchasing FSA snacks at COSTCO, please run two separate transactions….one for the PTSA items and one for your personal items). This makes it easier for you, the treasurer, and the auditors at the end of the school year.
NO GIFT CARDS can be purchased to distribute.
Please leave reimbursement forms with all receipts attached in the front office PTSA drawer. Email the PTSA Treasurer (TreasurerJLCP@gmail.com) to them her know you left the form in the drawer!

CHECK REQUESTS

To successfully receive a check request please do the following:

Ensure it is within the budget of your committee before requesting a check. Please remember to include an appropriate tip for food deliveries, set-ups, entertainment (typically 10%). The tip must be factored into the committee budget.
Attach a detailed invoice to a JLCP Reimbursement/Check Request Form. Write on the invoice the tip amount, if applicable, and include that in the check request amount.
SIGN the form before submitting.
Please leave check request forms with all invoices attached in the front office PTSA drawer. Email the PTSA Treasurer (TreasurerJLCP@gmail.com) to them her know you left the form in the drawer!

CASH DEPOSITS

All cash deposits require two people to count the money and complete/sign the Deposit Count Form.
Please leave the form and cash in an envelope in the locked mailbox slot in the front office. Email the PTSA Treasurer (TreasurerJLCP@gmail.com) to them her know you left the cash in the locked mail slot!

USE OF TAX EXEMPT FORM

We are only permitted to use the tax exempt form with a vendor if we are paying for the item directly from the PTSA.
If you are purchasing something and want to use the tax exempt form, please submit a check request form and the Treasurer will cut the check in the vendor’s name and you can give it to the vendor.

IF RESELLING AN ITEM (i.e. class shirts) WE MUST PAY SALES TAX!!!!!

JLCP PTSA Bylaws

Read our bylaws here.